How to set up your first intranet
If you’re getting ready to implement your first intranet, then you’ve come to the right place. Cloud-based intranets are extremely versatile, meaning that you can pretty much adapt any solution on the market to make it your own and for whatever purpose. Whether it’s for improving communication with your virtual team or increasing the security of sharing sensitive files internally; it’s just a question of making sure your chosen solution has the features on offer that your company requires.
So, let’s take a look at the steps you need to be taking in order to set up your first intranet solution.
Choosing a cloud vendor
Obviously, the first step to setting up your intranet is to determine the solution. Start by shortlisting your potential cloud vendors, request some demos and test out the products before making your final decision. Third-party vendors will be on hand to provide any additional information you require before making a choice, covering questions on everything from design to compliance to pricing.
Customizing your solution
One of the many perks of a cloud-based intranet is the ability to easily customize the solution. White-label software creates a professional environment for employees and saves a significant amount of time and money whilst increasing brand awareness to any external users. Use a custom URL, your own logo, background colours and more. You have unlimited potential for making the company solution your own.
Uploading content to your intranet
After identifying the main uses of your intranet, you’ll already have an understanding of which type of content you’ll need to upload into your solution. Say, if you’re an accounting firm, you’ll likely be looking to share company announcements, training schedules, create a company directory and upload resources, policies and procedures. So, it’s important to get an understanding of the main features you will find on your intranet, so you can use it how you wish:
- Real-time Activity Streams
- Universal search bar
- File management
- Online document editors
- Discussions forums
- Group calendars
- Task management
Inviting employees to join you
Of course, there’s no point in setting up an intranet if you’re not going to invite any employees or team members to join you. As an example, if you’ve organised your intranet into departments, users can easily be invited into their respective groups. Managers of the solution will also be able to have tight control over access permissions, to ensure security and compliance, and so users won’t be able to look at any files that they’re not permitted to.
Collaborating within your intranet
Once you’ve set up, branded, uploaded content and invited team members to join; you can begin utilizing your intranet’s collaborative functionality. Have engaging brainstorming sessions within discussion forums or the group chat, provide feedback on uploaded documentation, and set up reminders for future departmental events and more. It’s time to make the most out of working from within a centralized and secure location, without being tied to the office in order to access your intranet!
The best part is, your third-party software vendor will always be on hand if you need any assistance, which is another of the many benefits of choosing the cloud-based route. Phone calls, emails, live chats, forums, video tutorials, one-to-one live demos and consultations; there is so much choice in how you (and your team) can learn to make the best use out of your intranet solution.
Clinked provides secure and customized communication, collaboration and information sharing intranet solutions. Get started today.