Log in
Get Started
Team Collaboration | 3 min read

How To Manage Your Virtual Team

“Virtual” teams are groups of people, typically ones who are part of a workforce, who work together from different locations. These teams are often geographically dispersed, meaning that they rely on the use of technology in order to stay connected.

Client portals are ideal for managing virtual teams - speak to a member of our Clinked team to learn how. 

Speak with Clinked

Here are five best practices for managing a virtual team from Clinked.

Source_ https___www.entrepreneur.com_article_253570

 

The benefits of working remotely

The popularity of remote working is increasing, which can be put down to the benefits that these workers are experiencing. In a 2014 survey, the top benefits of telecommuting listed by remote workers were better work-life balance (74%), savings in travel costs (69%) and green benefits (47%) to name just a few.

Read: The 6 Benefits Of Working Remotely [Infographic]

Whilst working remotely has its benefits, it’s not without challenges. If you’re in charge of a virtual team, take a look at five best practices (highlighted in this infographic) to consider implementing in order to improve your efficiency.

 

1. Establish clear team goals

When you’re managing a virtual team, it can be hard to know that everyone understands their roles. In order to keep a remote team aligned, you should establish clear goals and delegate responsibilities. The use of cloud software, for tracking team progress, can also encourage transparency within your virtual team.

 

2. Be available as much as possible

Communication goes both ways. Whether that means you regularly check in with team members through your cloud collaboration software, or that you respond to emails in a reasonable and timely manner; you will boost morale and productivity amongst your team as a result, even if they’re located miles away from each other.

 

3. Schedule regular meetings

Frequent meetings will build a routine that may be lacking within your virtual team. When working remotely, you are not confined to working the traditional 9-5 hours; and so by setting up regular meeting times, whether that’s virtually or physically, you can improve team efficiency.

 

4. Balance time zone differences

You should be mindful that your geographically located team will work in different time zones. For instance, when planning meetings - if you would like to organise a video call for 11am where you are, time zone differences mean that it could still only be 6am for your colleague elsewhere. This also goes with overlapping your work times, meaning that you work at the same time as the rest of your virtual team (which also increases your availability).

 

5. Collaborate and communicate

Remote work can easily become isolating if team members do not keep up regular communication, which can be counter-productive. There are cloud collaboration tools that are designed to make it easier for virtual teams to stay connected, with features ranging from document approvals, to discussions forums, to group calendars and more.

Read: 10 Habits Of Highly Collaborative Teams

So, if you’d like to find out how you can use Clinked for managing your virtual team, you can head over to our website take a look at our features or schedule in a call with our team today: 

Speak with Clinked

 

Related Categories

Team Collaboration

Let Us Know What You Thought about this Post.

Put your Comment Below.

You may also like:

Project Management Team Client Portal Collaboration File Sharing Benefits

5 Use Cases For Client Portals

Software and client portals can be used to help businesses in lots of different ways. But when browsing potential softwa...

Team Business Client Relations Collaboration

Five reasons why your clients leave

There are a number of reasons why clients leave software providers. They could be unhappy with the product, service or p...

Team Collaboration

10 Habits Of Highly Collaborative Teams

Collaborative teams open themselves up to achieve so much in the workplace. Being able to work well with your colleagues...